· Grade: PL-3
· Reference: ADB/14/034
· Publication date: 20/08/2014
· Closing date: 09/09/2014
The African Development Bank Group – Fast Facts
- Founded 1964
- Constituent Institutions
- Authorized Capital at December 31, 2013 UA 66.98 billion
- Subscribed Capital at December 31, 2013 UA 65.21 billion
- Paid-up Capital at December 31, 2013 UA 4.96 billion
- Callable capital as of December 31, 2013 (ADB) UA 60.25 billion
- Total reserves as of December 31, 2013 (ADB) UA 2.86 billion
Objectives
The objectives of the
Operations Audit Division, Office of the Auditor General is to provide
Management with independent and objective appraisals and audit information on
operational and other activities of the Bank. The Division is responsible for
ensuring the systems of the internal controls maintained by the Bank are
adequate and effective to safeguard its assets, the reliability, accuracy and
integrity of management information systems and related policies, plans,
procedures and records and their adequacy to effectively accomplish intended
objectives. The Division shall appraise the economy and efficiency with which
resources are employed to meet objectives and recommend improvements as
required for achievement of such objectives; ensure compliance with governing
Bank agreements, rules, regulations, policies and procedures in order to
ascertain that the objectives of the Bank are accomplished, detect and prevent
irregularities and abuses by conducting audits at the request of the President
and the Boards of Directors, ensure the implementation of audit recommendations
to correct reported internal control weaknesses and/or deficient conditions and
advice management of the risks (s) assumed of not taking corrective action on
reported findings and recommendations.
Duties and
responsibilities
Under the General
supervision of the Manager, the Chief Internal Auditor :
·
Leads Audit Teams to
conduct audits of highly diversified Bank-wide activities relating to the
operational functions of the Bank by:
1. planning audits and determining audit
objectives, scope, criteria, methodology to be used as well as staff and budget
resources required to ensure that the audit adequately covers the selected area
of the Bank’s operations, activities, systems and controls;
2. deciding on the applicable audit approach and
techniques that will facilitate the conduct of the audit and preparing the
Audit Planning Memorandum (APM) for the Manager’s approval;
3. preparing Audit Programme or modify existing
ones (if any), to ensure systematic approach to the audit and ensure that the
scope of the audit is fully covered;
4. conducting the field work by collecting data,
documents and information, testing and analyzing such information, identifying
weaknesses, causes and effects of variances, errors, non-compliance with rules,
regulations, policies, procedures, etc;
5. reviewing the working papers and reports of
the other staff in the Audit Team to ensure that the audit work is in
accordance with the Programme, the findings are supported by the evidence and
working papers complies with professiona auditing standard;
6. discussing the audit findings and
recommendations with the auditee Departments’ staff, Managers and
Directors;
7. preparing and typing the Preliminary Audit
Report containing observations, conclusions and recommendations to tighten
controls, safeguard the assets or image of the Bank, improve working procedures
and ensure that resources are efficiently utilized, for the Auditor General’s
signature and transmission to the auditee Departments and Vice-Presidents for
comments;
8. preparing and typing the Final Internal Audit
Report after incorporating the comments of the auditee Departments and
Vice-Presidents, for the Auditor General’s signature through the Manager and
onward transmission to the President and the Boards of Directors;
9. Monitoring the implementation of the audit
recommendations to ensure that the weaknesses observed are corrected and do not
recur.
·
Leads other Auditors
or undertakes special assignments on any aspect of the Bank’s operations as requested
by the President or Boards of Directors by:
1. Planning the approach to be utilized, deciding
the objectives, scope, and methodology to follow, preparing the Audit Planning
Memorandum (APM) for the Manager’s approval and preparing the Programme to ensure
that the delivery of the assignment is systematic and all aspects are
covered.
2. Interviewing the parties involved and
collecting all pertinent data, documentation and information from all relevant
sources, e.g. Directors and Vice Presidents, analyzing data and information
collected to identify causes of irregularities, violation of Bank Rules, etc.
3. Preparing and typing the Preliminary and Final
Report incorporating the formal comments of parties involved for the Auditor
General’s signature through the Manager and transmission to the President and
the Boards of Directors.
4. Monitoring the implementation of
recommendations to prevent re-occurrence of such irregularities and safeguard
the assets and image of the Bank.
·
Supervises and reviews
the work performed by other Auditors and Consultants to ensure that audit
objectives are achieved, working papers adequately support the findings,
conclusions and recommendations and the report is accurate, objective, clear,
concise, constructive and timely.
·
Performs Quality
Control of Audits conducted in the past to improve quality of future audits.
·
Leads Audit Missions
to Member Countries’ organizations, Project Executing Agencies and Sites to
conduct audit and advise on compliance with Bank Rules, Regulations, Policies
and Procedures to improve project implementation.
·
Assists the Manager in
preparing the Internal Audit Quarterly Activity Reports containing the status
of implementation of the Annual Internal Audit Work Programme for submission to
the Boards of Directors to inform the Board of Directors the status of
implementation of the approved Annual Work Programme on a quarterly basis.
·
Assists the Manager in
preparing the Annual Budget containing the resource requirements of the
Department under the guidance of the Auditor General.
·
Assists the Manager in
proposing and preparing broad audit guidelines, manual, procedures and
standards for internal audit activities to ensures consistency of audit
approach, independence, objectivity, professional proficiency and due care.
·
Selects and presents,
and discusses audit findings of particularly great impact or recommendations
for major changes in procedures, work flow or organization, with Managers,
Directors and Vice Presidents concerned to obtain their agreement..
·
Monitors and assesses
adequacy of action taken by auditee departments to correct reported deficient conditions,
conferring with Managers and Directors to ensure appropriate corrective
measures are taken.
·
Reviews Bank Group’s
new Rules, Regulations, Policies and Procedures, as well as, proposed changes
to existing ones to ensure that adequate controls are incorporated therein.
·
Give advice to other
Departments and Committees on matters relating to internal control, audit of
project accounts, procedures, financial management, operational issues to
facilitate their decision making processes.
·
Trains, directs and
counsels less experienced Internal Auditors in the performance of audit
assignments to ensure compliance with audit procedures, proficiency and time
schedules.
·
Assists the Manager of
OAGL in liaising with External Auditors during the Annual Interim and Final
Audits of the Bank Group’s Accounts to exchange information and reports,
discuss audit coverage, findings and recommendations. Also, liaises with other
Departments on audit matters to facilitate the conduct of audit assignments and
resolve any problems which might be encountered during and after the completion
of audit.
·
Assists the Manager of
OAGL in coordinating the External Quality Assurance Reviews usually conducted
by External Auditors or Institute of External Auditors or Internal Audit
Department of a Multilateral Development Bank, to facilitate their work by
collecting all the data, documents, information requested in all Departments,
sending survey questionnaires to all Directors, arranging and attending their
meetings with Directors and Top Management, reading and commenting on their
draft Reports.
·
Acts as the Manager of
the Operations Audit Division in his/her absence.
Selection Criteria
Including desirable
skills, knowledge and experience
·
At least a Master’s
degree in Finance, Accounting, Business Administration and/or an
internationally recognized Professional Accounting/Auditing Qualification
(“Expert comptable” Chartered/Certified Public Accountant designation).
·
Preferably a minimum
of 7 years (PL-3) of auditing experience in an internationally recognized
professional accounting firm or an international Financial Institution.
·
Sound knowledge and
auditing experience of Private sector and Public sector operations and
financial instruments and information systems such as SAP/R3 system, Enterprise
Risk Management (ERM), Integrated Audit Approach would be of a comparative
advantage.
·
Good interpersonal,
supervisory, communication and analytical skills. Demonstrated writing
skills and attention to detail.
·
Ability to communicate
effectively in English or French but with a good working knowledge of the other
language.
·
Proficient in use of
the Bank standard software: Excel, Word, Power points; MS projects, Access,
Visio etc.
·
Proficiency in use of
computer Aided Audit Tools like ACL, PENTANA, etc.
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